Training Requirements:
Training is conducted by the Texas Health and Human Services Commission (HHSC).
Provider entities must attend required training each federal fiscal year (FFY). FFY is defined as October 1 through September 30.
Failure to meet annual training requirements will impact the provider's ability to draw federal funding for School Health and Related Services (SHARS) and Medicaid Administrative Claiming (MAC) eligible services. Providers will be ineligible to participate or submit a SHARS cost report for the entire fiscal year. For MAC, providers will be ineligible to participate or submit a MAC quarterly claim for the quarter.
It is the responsibility of each provider to ensure one or more of their designated Contacts attend annual training. HHSC requires at least two Contacts (primary and at least one secondary) who are "actual" employees of the district attend the required training to ensure compliance should employee turnover occur.
Access to the necessary online RMTS systems will be limited to VIEW-ONLY until such time that mandatory annual training requirements are met.
The primary RMTS program contact who is an "actual" employee of the district, is required to have their annual training completed before the first quarter participant list (PL) close date.
At least one secondary RMTS program contact who is an “actual” employee of the district, is required to have their annual training completed before the second quarter PL close date.
Please see the RMTS training schedule to see which training dates correspond with the PL close deadline dates for each RMTS contact role.
A Supportive Service Agreement (SSA), Cooperative Education (Co-op) or other third-party vendor training credit will not be counted as fulfilling a districts annual training compliance.
Annual Training Overview:
Random Moment Time Study (RMTS)
Participation in RMTS and compliance with all RMTS requirements is mandatory for participation in MAC and SHARS. Attendance at RMTS training each federal fiscal year is mandatory. RMTS Program Contacts must attend annual training provided by HHSC. LEA staff who are randomly selected to participate in the time study must receive annual training from a RMTS Program Contact who has completed current HHSC mandatory training.
- RMTS additional training information
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RMTS Program Contact Training
HHSC requires at least two RMTS Program Contacts attend the required training to ensure compliance should employee turnover occur. In order for a district to have success of the program, it is crucial that RMTS Program Contacts understand their role, the purpose of the study, the appropriate completion of RMTS, and the timeframes and deadlines for participation.
Failure to meet RMTS requirements will result in non-compliance. Any district who is non-compliant with their annual training will be unable to certify the PL. If a district’s participant list is certified as part of an SSA, Co-op or third party vendor, the district will be removed from participation.
Districts who are not in compliance will be excluded from receiving payments for SHARS services for the entire FFY and excluded from submitting a MAC claim for any quarter in which compliance is not achieved.
RMTS training must be interactive and therefore must be conducted via face-to-face, webinar or teleconference.
RMTS training for RMTS Program Contacts will include an overview of the RMTS software system and information on how to access and input information into the online system.
RMTS Program Contacts who have received current fiscal year training (see above) are responsible for conducting annual training to staff of their district who are randomly selected by the RMTS system to participate in the time study.The sampled staff training must be made available quarterly. LEAs must maintain documentation that all staff participating in each quarter's time study received annual training. Staff who have not received annual training cannot participate in the RMTS.
Program Contacts must ensure that sampled staff receives annual training prior to the completion of the RMTS sampled moment each fiscal year. The following items must be included in annual sampled staff training: overview of the required process to participate in RMTS; review the standards for RMTS documentation submitted by staff; and, methods for requesting additional documentation from time study participants when insufficient information is provided.
Sampled Staff training requirements can be met by attending the annual RMTS training.
RMTS training must be interactive and therefore must be conducted via face-to-face, webinar or teleconference.
LEAs are encouraged to use and distribute any materials provided by the state regarding the time study. Training materials used by districts but are not supplied by the state, must be submitted for review and comment to HHSC.
- Logging into STAIRS
- Select the “Manage” option and
- Click on the “Manage Training Status” link.
Training Sessions:
The training presented via Webinar does require registration. Webinar is an interactive online training. Once you have registered, you will receive a website link to access the presentation and a conference call number to call in and participate in the training session.
Training schedule
FFY 2025 (.pdf)
Register for training:
Note: The new schedule no longer provides an Initial and Refresher format, only a single RMTS training.
RMTS Contact Training for ISD
FFY 2024 Participant List & Training Notice (.pdf) (10/11/2023)
FFY 2025
- Training
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Date: Tuesday August 6, 2024
Time: 1:00 AM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/7444952000009889117Date: Thursday, August 8, 2024
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6581052519926810710Date: Tuesday, August 13, 2024
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/129615267393017952Date: Thursday, August 22, 2024
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8136474445136908890Date: Tuesday, November 5, 2024
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/7351346177090915679Date: Thursday, November 14, 2024
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/5731301555469959258Date: Tuesday, February 4, 2025
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/6647510301244552027Date: Thursday, February 13, 2025
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/5103684925172655197Date: Tuesday, April 8, 2025
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/4708622700731356245
Training Materials:
- 2024-FFY
For information on Medicaid Administrative Claiming training opportunities:
View the MAC ISD Training Information
For information on School Health and Related Services training opportunities:
View information regarding SHARS Cost Report training